Privacy Policy

ABS Clearance respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and share personal information when you visit our website, request a quotation or use our scrap collection, rubbish removal, house clearance, garden clearance, garage clearance, shed clearance, kitchen clearance or light demolition services across Thanet and the wider Kent area.

This policy applies to personal information processed through our website, telephone calls, email, messaging services, social media, quotations, bookings and the delivery of our services.

1. Who We Are

Trading name

ABS Clearance

Legal name

ABS Clearance

Business address

Kent Area, UK

Email Address

absscrap0@gmail.com

Telephone

07946021737

Website

https://www.absclearance.co.uk/

In this policy, “ABS Clearance”, “we”, “us” and “our” refer to the business identified above.

2. Personal Information We Collect

Depending on how you contact us and which services you request, we may collect the following categories of personal information.

Contact information

  • Name
  • Telephone number
  • Email address
  • Home, business or collection address
  • Preferred contact method

Enquiry and quotation information

  • The type of clearance or collection service required
  • Details of the items, waste or materials to be removed
  • Property access instructions and relevant site information
  • Preferred appointment dates and times
  • Photographs or videos you send to help us assess the work
  • Information included in messages, emails, telephone calls or WhatsApp communications

Service and transaction information

  • Job address, service details and appointment records
  • Quotations, invoices, payment status and transaction records
  • Records relating to collected, transferred, recycled or disposed waste
  • Customer instructions, complaints, feedback and correspondence
  • Before-and-after photographs where reasonably necessary for job records, evidence or marketing with appropriate permission

We do not normally store complete debit or credit card details. Where card or online payments are accepted, payment information may be processed securely by our chosen payment provider.

Website and technical information

  • IP address
  • Browser and device type
  • Approximate location derived from your IP address
  • Pages visited, referring source and time spent on the website
  • Cookie preferences
  • Website security, diagnostic and error-log information

Reviews and photographs

We may collect reviews, testimonials and before-and-after photographs relating to completed work. We will obtain appropriate permission before publishing information that identifies a customer, their property or their address. Wherever reasonably possible, identifying details will be removed or obscured.

3. How We Collect Your Information

  • When you complete a contact or quotation form
  • When you telephone, email or message us
  • Through WhatsApp or social-media platforms
  • When you request or accept a quotation
  • When we attend your property or complete a service
  • When you make a payment
  • When you leave a review or testimonial
  • Automatically through cookies, server logs and similar website technologies
  • From another person who contacts us on your behalf
  • From publicly available sources where reasonably necessary to provide the requested service

Please ensure that you have permission before providing another person’s personal information to us.

4. How and Why We Use Your Information

We only use personal information when we have a lawful reason to do so. The lawful basis depends on the activity described below.

Responding to enquiries and preparing quotations

We use your contact details, job information and photographs to respond to your enquiry, assess the work, arrange a site visit, prepare and discuss a quotation, and confirm whether we can provide the requested service.

Lawful basis: taking steps at your request before entering into a contract and, where appropriate, our legitimate interests in operating and developing our business.

Providing our services

We use your information to schedule and complete collections or clearance work, contact you about appointments, access the agreed property or collection location, follow your instructions, manage changes or cancellations, and provide customer support.

Lawful basis: performance of our contract with you.

Managing payments, invoices and regulatory records

We may use your information to issue quotations and invoices, process and record payments, maintain accounting and tax records, manage outstanding amounts, keep records connected with waste collection or transfer, and respond to regulators or public authorities where legally required.

Lawful basis: performance of our contract and compliance with legal obligations.

Protecting the business and resolving disputes

We may process information to prevent fraud or misuse, protect our staff, customers, property and vehicles, investigate complaints, establish or defend legal claims, and obtain professional or insurance advice.

Lawful basis: our legitimate interests in protecting our business and legal rights, and compliance with legal obligations where applicable.

Improving our website and services

Subject to the relevant cookie and privacy settings, we may use website analytics and customer feedback to understand how visitors use the website, identify technical problems, improve performance and usability, improve our services, and measure advertising effectiveness.

Lawful basis: your consent where required, or our legitimate interests where the law permits processing without consent.

Marketing

We may send information about our services where you have expressly agreed to receive it, where the law permits us to contact an existing customer about similar services, or where another lawful basis applies. You may unsubscribe or object to marketing at any time by contacting us or using an unsubscribe option included in the message.

We will not sell your personal information to third parties for their own marketing purposes.

5. Who We Share Information With

Where necessary and proportionate, we may share limited personal information with:

  • Employees, workers or authorised subcontractors assisting with the service
  • Website hosting, email, form-management and IT-support providers
  • Telephone, messaging and communications providers
  • Payment-processing providers
  • Accountants, bookkeepers, legal advisers and insurers
  • Recycling centres, waste-transfer facilities or disposal contractors
  • Local authorities, the Environment Agency, HM Revenue & Customs, the police, courts or other regulators where required
  • Providers of analytics, spam prevention, website security or advertising services, subject to your cookie choices
  • A purchaser, adviser or successor in connection with a sale, restructuring or transfer of the business

We require service providers to use personal information only for the agreed purpose and to protect it appropriately.

6. International Data Transfers

Some website, email, cloud-storage, analytics, payment or communications providers may process information outside the United Kingdom. Where personal information is transferred internationally, we will take reasonable steps to ensure that an appropriate legal safeguard is in place. This may include a UK adequacy regulation, approved contractual protections or another transfer mechanism permitted under UK data-protection law.

You may contact us to request further information about the safeguards used for a particular provider.

7. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting, regulatory and dispute-resolution requirements.

  • General enquiries that do not result in a booking: normally up to 12 months
  • Quotation, job, contract and invoice records: normally up to six years after the service or business relationship ends
  • Accounting and tax records: for the period required by applicable law
  • Waste-transfer and regulatory records: for the legally required period; waste transfer records are generally retained for at least two years
  • Complaints and disputes: until the issue is resolved and any relevant legal limitation period has expired
  • Marketing information: until you withdraw consent, object or unsubscribe
  • Website security and technical logs: normally up to 12 months unless required for an investigation
  • Photographs and testimonials used for marketing: until they are no longer required or permission is withdrawn where consent is the applicable lawful basis

We may retain limited information on a suppression list to ensure that we respect a request not to receive future marketing.

8. How We Protect Your Information

We use reasonable technical and organisational measures designed to protect personal information from unauthorised access, accidental loss, improper disclosure, alteration, destruction or misuse. Measures may include access controls, password protection, software updates, secure hosting, backups and limiting access to people who require the information for legitimate business purposes.

No internet transmission or storage system is completely secure. You should avoid sending highly sensitive information through an ordinary contact form, email or messaging service unless necessary.

9. Cookies and Similar Technologies

Our website may use cookies, pixels, scripts, local storage and similar technologies to keep the website functioning, remember privacy preferences, protect forms from spam, measure website traffic and performance, provide embedded content, and measure or personalise advertising.

Where consent is legally required, non-essential technologies will not be activated until you make a valid choice through the website’s cookie banner or preference tool. You can change your preferences through the cookie settings available on the website. You may also block or delete cookies through your browser, although this may affect how the website functions.

A separate Cookie Policy should identify the specific cookies and third-party tools installed on this website.

10. Your Data-Protection Rights

Subject to applicable law, you may have the right to:

  • Ask whether we hold personal information about you
  • Request a copy of your personal information
  • Ask us to correct inaccurate or incomplete information
  • Ask us to erase information in certain circumstances
  • Ask us to restrict the use of your information
  • Object to processing based on legitimate interests
  • Object to direct marketing at any time
  • Request the transfer of certain information in a portable format
  • Withdraw consent where processing is based on consent
  • Complain to the Information Commissioner’s Office

These rights are not absolute and may depend on the reason we are processing the information. To exercise a right, contact us using the details in Section 1. We may need to verify your identity before responding. We will normally respond without undue delay and within one calendar month, although the law allows an extension in certain complex cases.

11. Data-Protection Complaints

You may raise a data-protection complaint directly with us using the contact details in Section 1. Please include enough information for us to understand the concern and identify the relevant records.

We will acknowledge a data-protection complaint within 30 days, investigate it appropriately, keep you informed where necessary, and provide an outcome without undue delay. Our response will explain the conclusion reached and any action taken or proposed.

You also have the right to complain to the UK data-protection regulator, the Information Commissioner’s Office (ICO). Further information is available at www.ico.org.uk.

12. Automated Decision-Making

We do not normally use personal information to make decisions about customers solely through automated processing where the decision would have a legal or similarly significant effect.

13. Children’s Information

Our website and services are not directed specifically at children. Customers booking clearance or collection services should normally be at least 18 years old. We do not knowingly collect personal information directly from children unless it is reasonably necessary and lawful to do so.

14. Third-Party Websites and Platforms

Our website may contain links to third-party websites, social-media pages, WhatsApp or other external services. Those organisations control their own processing of personal information. We recommend reading their privacy policies before submitting information to them. We are not responsible for the privacy practices or content of third-party websites.

15. Changes to This Privacy Policy

We may update this Privacy Policy when our services, website technologies, suppliers or legal obligations change. The latest version will be published on this page with a revised “Last updated” date. Significant changes may also be communicated through the website or directly to affected customers where appropriate.

16. Contact Us

For questions, requests or complaints relating to this Privacy Policy or your personal information, contact:

Business

ABS Clearance

Email

absscrap0@gmail.com

Telephone

07946021737

Address

Kent Area, UK